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Executive Assistant – Customer Service & Planning and Digital Transformation & Productivity, Spain

What do you become a part of:

This role will be supporting two VP’s inCustomer Service & Planning and Digital Transformation & Productivity within Central Customer Services and Supply Chain.  

Responsible for providing a high quality of Executive Assistant support. This is a busy, challenging and complex position requiring the EA to be able to multi-task, prioritise requests and work to tight deadlines. Also involves working closely with other Executive Assistants within the business who are located across various countries. 

What you will do:
•    Responsible for arranging and booking all travel on a frequent basis, ensuring transfers to and from airport /hotel, hotel arrangements

•    Reviewing on a daily basis the VP’s schedule, meeting arrangements and ensuring meeting requests are dealt with promptly 
•    Assisting with the planning and organisation of Customer Service &  Planning team events 
•    Organize and coordinate schedule of meetings and appointments for the VP 
•    Ensure accurate and timely authorisation/process of invoices, expenses, holiday requests in appropriate systems 
•    Create and submit expenses for approval on a monthly basis
•    Creation and management of Purchase Orders / CCEBUY 

What we expect from you:

•    Significant experience in an administrative role at Executive level and strong project management skills. 
•    Ability to communicate effectively, organize and plan your time efficiently, anticipate needs, and prioritize work to deadlines. 
•    Ability to take initiative, willingness to adapt, ability to relate easily to others and your sense of confidentiality are critical success factors. 

•    Proficient in the use of MS Office, including Excel, Word & PowerPoint 
•    Attention to detail and problem solving skills 
•    Excellent written and verbal English communication skills. Additional languages an advantage but not essential
•    Excellent planning and organisation skills 
•    Cultural awareness 
•    Must be flexible and able to work in a demanding environment
•    Experience working in a global organization an advantage 
•    Ability to maintain confidentiality and handle sensitive information with discretion
•    Role is at a full-time base

What we offer:

• Permanent contract
• Competitive compensation package aligned with the level of responsibility
• Opportunity to work in an international environment surrounded by top professionals
• Meal voucher (restaurant card)
• Employee share purchase plan
• Access to physical and mental wellbeing platforms
• Discounts portal
• …