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Team Coordinator - Vice President Investor Relations & Corporate Strategy

Location: UK (either Uxbridge or London based)

Working for the Vice President Investor Relations & Corporate Strategy (and Chair of GB pension scheme) to provide team coordination alongside administrative support.  

What to expect

To include (but not limited to) involvement in some or all of the following activities:

1. Investor Relations event and corporate access support, including (but not limited to)

• Coordinating with external banks to support delivery of investor roadshows (including ensuring investor targeting is actioned) and conferences
• Investor Relations event management e.g. plant and market visits, capital markets events, analyst briefings
• Supporting Investor Relations website updates
• Ensuring all corporate access is reflected in the team’s contact management system on a timely basis
• Assisting with formatting of presentations including creative editing, typing as required

2. Corporate strategy support, including (but limited to):

• Event support with annual strategy board event
• Assisting with formatting of presentations including creative editing, typing as required

3. Team support, including (but not limited to):

• Scheduling team meetings, drafting agendas and following up on actions
• Onboarding of new colleagues to the team
• Maintenance, review and improvement of the teams’ processes

4. Pensions support, including (but not limited to):

• Liaising with pension scheme advisers over diarising quarterly board meetings and organising logistics when face to face (including dinners)
• Keeping track of quarterly minutes by combining internal and external versions

5. Diary management, including (but not limited to):

• Effectively coordinating the VP calendar
• Arranging and scheduling ad hoc and routine meetings and activities
• Making VP travel arrangements and bookings, adhering to the travel policies
• Registering visitors, booking rooms and supporting on technology for calls and meetings (internal and external)

6. Invoicing and expenses, including (but not limited to):

• Managing invoices, including creating purchase orders using online tool in line with the budget and obtaining proper approvals
• Liaising with suppliers, vendors, consultants/advisors and third parties to ensure timely payment of their invoices
• Managing subscriptions and building relationships with suppliers, vendors, consultants/advisors and third parties
• Supporting the team with submitting their expenses as required
• Monitoring team actual spend vs budget

7. Provide input/support to other initiatives within CCEP, which could include (but not be limited to):

• Finance All Hands meetings
• Providing support on additional matters as required

What we're looking for

• Executive or personal assistant and project management experience
• Experience working in an office or corporate administrative role/environment
• Pragmatic approach
• Can do attitude with an attention to detail
• Working in a large fast-paced company
• Technologically competent and able to learn new tools and systems quickly
• Proficient use of Microsoft Office (especially Outlook for managing diaries, PowerPoint, Word and Excel)
• Excellent organisational and time management skills
• Strong oral and written communication skills with clarity, accuracy and attention to detail
• Fluent in English (written and verbal)